Job: Administrative Secretary at American University of Armenia Company

Location: Armenia, 0019, Yerevan, Marshal Baghramyan Ave., 40 Building

Category: Administrative Job

Type: Full Time

Deadline: 09-Jun-17 00:00:00

Salary:

Description

Responsibilities

- Oversee/manage the day-to-day operations of the Reference Room including circulation of reference materials, cataloging of acquisitions, and follow-up of overdue material
- Translate materials of both a general and a medical/health nature to/from English, Armenian, and Russian
- Serve as the departmental receptionist for faculty and staff, including answering phones, greeting visitors, and interacting with students and staff
- Prepare and process documents (memos, reports, correspondence) for departmental faculty and staff, often with limited guidance/direction
- Copy and disseminate documents (via mail, e-mail, fax)
- Serve visiting faculty by coordinating transportation, setting meetings
- Serve as a liaison between faculty/staff and external organizations such as the Ministry of Health, UNICEF, WHO, and UMCOR
- Prepare reports/summaries in English and Armenian
- Coordinate the administrative aspects of the Public Health lecture series, to include preparing/posting fliers, scheduling rooms and other logistical support, and inviting alumni, faculty, and interested parties from the local professional community
- Support course and project operations through copying of handouts, scheduling of rooms and audio-visual services, and acquisition of supplies
- Maintain departmental records (incoming/outgoing correspondence, contracts and reports) and confidential files (student data, personnel, and expenditures)
- Oversee/maintain office supplies
- Maintain contact with MPH alumni through active maintenance of contact directory and frequent interactions to involve them in departmental events
- Update the SPH and CHSR websites at http://sph.aua.am/ and http://www.auachsr.com/
- Develop the SPH Newsletters
- Perform other related duties as assigned by immediate supervisor(s)

RequiredQualifications

- Undergraduate Degree/University Diploma in a relevant field
- Strong written/oral communication skills in English, Armenian
- Computer skills (MS Office, spreadsheets, database management, Moodle is a plus)
- Relevant work experience of 1 year and more
- Excellent interpersonal and team building skills with an ability to work in a fast-paced changing environment
- Ability to work with a variety of constituencies

Benefits

Job URL: iJob.am - Administrative Secretary @ American University of Armenia