Location: JobParser.Models.Location
Category: Administrative Job
Type: Full Time
Deadline: 06-Oct-17 00:00:00
Salary:
Description
Responsibilities
- As a PIU member, assist in the day-to-day implementation of Project activities
- Coordinate, support and carry out the implementation of planning activities, implementation modules and Project management tasks as outlined above
- In particular, provide support in: a) Planning communications and education activities b) Overall project management and administration, including financial management c) PIU administration and office management d) Reporting (including financial reporting) e) Organisation of workshops and other meetings/ events
- Ensure proper office running and related payments, careful handling of cash and non-cash transactions, and systematic filing of documents (e.g., agreements, decisions, official submissions (reports, plans, etc.), no-objections, approvals, requests, responses to inquiries, results of meetings and official correspondence)
- Maintain a comprehensive and up-to-date register of all PIU office assets, and prepare and facilitate the formal handover of these assets to the EA in accordance with the Consultant's ToR
- Support PIU members in scheduling activities, arranging appointments, handling visitors, making work-related reservations (accommodation, etc.) and bookings (flights, etc.), arranging transport, and in running an efficient reservation system for the PIU car(s)
- Assist in keeping track of financial transactions between GITEC-IGIP HQ and PIU, payments made in support of PIU running and maintenance (including cars: PIU cars or rented), time provided and travel by PIU staff and medium and short-term specialists (i.e., copies of time sheets) and related expenses (i.e., copies of expense bills)
- In case workshops and other meetings/ events need to be organised by the PIU, arrange venues, facilities, documents, catering and payments
- Assist in editing and finalising project reports and correspondence (this may also involve translations between Armenian and English languages and vice versa)
- Assist in reproducing and distributing project reports, documents and other information
- If necessary, accompany PIU staff and/ or visiting medium and/ or short-term specialists during official meetings and field visits (this may also involve interpretation between Armenian and English languages and vice versa)
- Work closely with the other members of the Consultant's team and, as required by project implementation, consult and coordinate with MoNP/ MoNP's Project Director and stakeholders in the project area
- If necessary, provide assistance to external evaluations and reviews
- Carry out other project related tasks which might reasonably be requested by the International Team Leader/ the National Deputy Team Leader
RequiredQualifications
- University degree
- At least 5 years of professional work experience in a similar position with a strong track record of secretarial and office management work
- Previous experience with international cooperation projects in the development cooperation sector would be a strong asset
- Excellent command of both English and Armenian languages (written and oral)
- Strong computer (MS Office, internet) and typing skills
- Mature personality as well as professional attitude, demeanor and appearance allowing the incumbent to represent the project with dignity both internally and to outsiders
- Highly organized person
- Ability to cooperate and work well with the other team members for the interest of overall project success
- Integrity, reliability and rigor as a solid foundation to managing the PIU resources with a high level of responsibility
- Ability and willingness to maintain close, service-oriented and transparent working relationships with MoNP and their regional and local branches, national and international partners, public authorities, and external service providers
- Interest and readiness in pursuing professional development opportunities within the scope of the Project
Benefits
Job URL: iJob.am - Secretary / Office Manager @ Consecoard LLC
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